Category: Uncategorized

New Mexico Music Commission
Regular Meeting Zoom Test
9 November 2020
11:00am

Documents

• Agenda
• Panelists

Technical

• Webinar status
• Upgrade commissioners and guest speakers to panelist status, verify names are correct on screen.
• Verify attendees won’t have sound and video rights
• There is no waiting room
• Verify people can’t enter room before host
• Presets for screen view: all panelists, commissioners only, speaker only
• Screen share
• Mute/unmute
• Managing discussion re: mute/unmute sound
• Simulcast to Facebook

Let’s agree now the meeting will start no later than 1:05pm.

Questions

• What time will we open the room prior to the start of the meeting? 30 minutes
• How will a panelist indicate they want to comment and/or ask a question of the person speaking?
• Attorney Gen’s office advises all voting is to be done by roll call vote. This means the Secretary will call each commissioners’ name, to which each commissioner will identify themselves and respond yea, nay, abstain. What is the simplest way to manage muting/unmuting sound during voting?
• In other private sector Zoom meetings I’ve managed and/or participated in, I’ve noticed the quality of the signal improves when everyone leaves their video muted except when they’re talking. This is of course to get the best sound quality possible for music performances and lessons. It may not be necessary for a talk meeting. That said, should we suggest this to everyone at the start of the meeting?
• Those of us involved in running the meeting, how shall we best communicate with each other before/during the meeting outside of the actual Zoom meeting?
• Other questions?

Action Items

• Thomas: Send email w Zoom link & invite speakers to log in early to check connection, video/audio quality, verify panelist status, screen share, etc.
• Mute sound for all upon entering room.
• Open the room before start of meeting.
• Michelle: Run the NMMC intro powerpoint (auto-timed, auto-repeat) when room opens and until mtg starts.
• Upgrade commissioners and invited speakers to panelist status, if mtg is regular Zoom.
• Unmute/mute sound for current speaker during meeting.
• Manage people arriving late once the meeting starts.
• Inform Carlos all commissioners are logged in.
• Carlos: In the event the commission has not reached quorum (7 commissioners in attendance) by 1:05pm, rearrange the agenda to move ACTION items later in the meeting.
• Notify Carlos as each commissioner arrives after start of meeting.
• Inform Carlos all guest speakers have logged in prior to start of meeting.
• Carlos: In the event a guest speaker has not arrived, rearrange the agenda to move the item pertaining to that speaker later in the meeting, or strike the agenda item if the speaker never shows.
• Notify Carlos as each guest speaker arrives after start of meeting.

State of New Mexico
Music Commission

Biographical Profiles

New Mexico Music Commission

• Buddy Abeyta : Secretary
• Jir Anderson
• Sara Diaz
• Tom Frouge
• Keith Langerman
• Derrick Lee
• Busy McCarroll
• Carlos Medina : Chair
• D’Santi Nava
• José Ponce
• Jennifer Rogers : Vice Chair
• Dustin Seifert
• Neil Swapp
• Tracey Whitney
• Zenobia

New Mexico Arts Commission

• Nancy Cooper : Chair

New Mexico Music Commission Foundation

• David Schwartz : President
• Phil Moon : Director
• Gary Storm : Legal Counsel

Office of the Attorney General

• Christopher Moander : Assistant Attorney General, Open Government Division

Department of Cultural Affairs

• Jane Egan : Special Assistant to Cabinet Secretary Debra Garcia y Griego

New Mexico Arts

• Michelle Laflamme-Childs : Executive Director
• Thomas Goodrich : Music Commission Administrator (part-time)

Welcome

On behalf of Governor Lujan Grisham, the Department of Cultural Affairs, and New Mexico Arts, congratulations on your appointment to the New Mexico Music Commission! We’re elated the Governor has selected you to represent our state’s unique and diverse music industry as a Music Commissioner. Thank you for choosing to serve our beloved music community. We welcome you and look forward to working with you.

About

Your Music Commission orientation consists of 9 chapters:

• 1 defines syntax and formatting of the orientation materials, identifies how definitions, key documents, and tasks are presented, and outlines approximate time of completion and due date.
• 2-4 will help you prepare for your first commission meeting.
• 5-7 deliver a chronological history of the commission organized by Gubernatorial administration, from the year the commission was established in 2005 to the present. These chapters detail key governing documents, personnel, strategy, events, projects, and milestones.
• 8 provides an opportunity for you to ask questions and verify you have completed the orientation.
• 9 contains a list of key documents, web pages, and social media cited throughout the orientation, for your future reference.

Web Site

Due to COVID health restrictions, your orientation will take place digitally through the Commission’s web site. The document you’re currently reading examples the site’s design, formatting, and menu options. The site also serves as the commission’s document archive and the materials comprising your orientation are housed here.

The visual design (i.e., formatting, fonts, graphics, etc.) of your orientation materials will alternate between this web page design and Microsoft Word documents saved to portable document format (pdf). Several external web sites, social media, and email links are also included in the orientation, as well as a few hard copy documents which were scanned to pdf (the quality of those will be a bit grainy). Essentially, your orientation consists of a collection of disparate web pages and pdf files anchored to this web page using hyperlinks.

Hyperlinks

All hyperlinks (a.k.a. links) in this orientation are programmed to jump to either a pdf or a web page containing pertinent information related to the topic being addressed. Linked information is sometimes considered optional supplementary material. That is not the case here; linked information is equally as important as the content directly presented. Because of this, please take the time to activate each link and review its contents while you work through the orientation.

How to activate links:

1. Move your cursor over the blue linked text or phrase; the cursor arrow will change to a small hand pointing at the link.
2. Click the link; a new pdf or web page will appear.
3. Review the information in the linked pdf or web page.
4. Click the back button in your browser’s address bar to return to the previous material.

All hyperlinks in this orientation will be a blue word or phrase followed by a descriptor indicating whether the link is a {pdf – # of pages} or {web page}.

Link examples:

• sample pdf {pdf-1}
• web site {web}

Reading and Printing Orientation Materials

The best way to read the orientation is online through a web browser (such as Firefox, Google Chrome, Internet Explorer, Safari, etc.) using a desktop computer, laptop, iPad, or tablet. A smart phone is not recommended. Downloading is not recommended. Consider bookmarking this page for easy access.

As a general rule, when documents containing links are printed, access to the linked information is lost. What this means is, should you choose to print a document containing links, you also need to print all documents linked to it. Keep in mind this could total hundreds of pages. A few orientation documents, however, contain no links and may be easily printed should you choose to do so (for example, the 2021 NMMC meeting calendar {pdf-1} linked to page 3 of Chapter 4 | Open Meetings contains no links).

Orientation

Please read the chapters in order they are listed.

1 | Preface {pdf-2}

2 | Contact Information & Social Media {pdf-1}

3 | Officers and Committees {pdf-3}

4 | Open Meetings {pdf-5}

5 | Richardson Administration {pdf-6}

6 | Martinez Administration {pdf-10}

7 | Lujan Grisham Administration {pdf-6}

8 | Email Q&A and Acknowledgment {pdf-1}

9 | Key Documents {web}