Author: Thomas Goodrich

Categories
Uncategorized

Regular Meeting 12 January 2021

State of New Mexico
Music Commission
Regular Meeting

12 January 2021
1:00pm—3:00pm
via Zoom

AGENDA

I. Introductions : Carlos Medina, Chair New Mexico Music Commission (NMMC)

a. Participant biographical profiles : Medina will invite each commissioner and guest speaker to briefly introduce themselves. Introductions will be limited to 15 seconds per person. Review biographical profiles for further information on each commissioner and guest speaker.

b. Roll Call : José Ponce, Secretary New Mexico Music Commission

i. Medina may modify the agenda to accommodate lack of quorum and/or absent speakers, as needed

II. Consider approving the agenda : Medina ACTION by roll call vote

III. Consider approving previous minutes : Medina ACTION by roll call vote

a. 10 November 2020 minutes

IV. Officer elections : Medina

a. Review : Robert’s Rules of Order for Officer Nominations and Elections

b. Vice-Chair

    1. Review : Vice-Chair duties
    2. Identify : All candidates for the office of Vice-Chair shall express their interest and outline their qualifications
    3. Nominate: Chair Medina shall open the floor for nominations; Commissioners shall nominate candidates; self-nominations are permitted
    4. Elect : ACTION by roll call vote

c. Secretary

    1. Review : Secretary duties
    2. Identify : All candidates for the office of Secretary shall express their interest and outline their qualifications
    3. Nominate : Chair Medina shall open the floor for nominations; Commissioners shall formally nominate candidates from the floor; self-nominations are permitted
    4. Elect : ACTION by roll call vote

V. Formation of Executive Committee (EC) : Medina

a. Review : Executive Committee duties

b. Discuss : Commissioners interested in serving as a member-at-large on the Executive Committee shall express their interest, outline their qualifications for the office, and share ways in which they envision contributing to the committee.

e. Deliverables : Chair Medina shall consider all interested commissioners and assign 2 commissioners to serve as member-at-large in the days following today’s meeting. The Executive Committee shall schedule its first meeting by Zoom before the end of January 2021.

VI. Formation of ad interim committees : Medina, Goodrich

Overview : 3 committees shall be formed to promote the Music Commission’s mission and duties during the interim period until a new strategic plan is adopted and implemented. Anticipated adoption of a new strategic plan is October 2021, with implementation beginning January 2022.

General Duties : Each commissioner shall serve on 1 ad interim committee. 2 committees shall consist of 5 members and 1 committee shall consist of 4 members. At such time a 15th commissioner is appointed by the Governor, they shall join the 4-member committee. Chair Medina shall assign committee members and appoint a chair for each committee. Each committee shall select a secretary. Each committee shall provide status updates to the executive committee and shall provide quarterly executive updates at each regular commission meeting. Duties specific to each committee are outlined below.

a. Education Outreach Committee (EOC)

    1. Review : Education Outreach Committee duties
    2. Discuss : Commissioners interested in serving on the Education Outreach Committee shall express their interest, outline their qualifications, and share ways in which they envision contributing to the committee. Commissioners shall also express their interest in serving as committee chair should they be interested.
    3. Deliverable : Chair Medina shall consider all interested commissioners and assign 4/5 commissioners, one of which he will appoint as committee chair. The committee shall schedule its first meeting before the end of January 2021.

b. Development Committee (DC)

    1. Review : Development Committee duties
    2. Discuss : Commissioners interested in serving on the Development Committee shall express their interest, outline their qualifications, and share ways in which they envision contributing to the committee. Commissioners shall also express their interest in serving as committee chair, should they be interested.
    3. Deliverable : Chair Medina shall consider all interested commissioners, assign 4/5 commissioners, 1 of which he will appoint as committee chair, to the Development Committee, by email in the following days after the January meeting. The committee shall schedule its first meeting before the end of January 2021.

c. Production Committee (PC)

    1. Review : Production Committee duties
    2. Discuss : Commissioners interested in serving on the Production Committee shall express their interest, outline their qualifications, and share ways in which they envision contributing to the committee. Commissioners shall also express their interest in serving as committee chair, should they be interested.
    3. Deliverable : Chair Medina shall consider all interested commissioners, assign 4/5 commissioners, one of which he will appoint as committee chair, to the Production Committee, by email in the following days after the January meeting. The committee shall schedule its first meeting before the end of January 2021.

VII. Federal Funding allocated to the Music Commission by New Mexico Arts : Jenice Gharib, New Mexico Arts Grants Program & Policy Director

a. $10,000 program funding to be used before 31 December 2022

i. Review : Spending guidelines

b. $10,000 per fiscal year allocated to NMA’s NMTour program

i. Discuss : Ways in which the Commission could assist NMA with NMTour ~ some suggestions are listed in the Production Committees duties; the Production Committee will work with Gharib, Medina, and Goodrich on formalizing processes

VIII. Rural County Outreach : Medina, Goodrich

a. Review : Commissioner Outreach by County duties

b. Adopt : Commissioners shall adopt 2 rural counties ~ 1 from the 15 most-populous counties list and 1 from the 15 least-populous counties list and referencing the Rural County Outreach document to facilitate the adoption process. Each commissioner shall have 1 opportunity to barter/trade counties with another commissioner.

c. Discuss : Commissioners shall brainstorm possible outreach service projects

d. Determine : Commissioners shall discuss and determine by general consensus the number of outreach service projects to be delivered in each county during the 2021 calendar year

e. Deliverable : In order to verify compliance with State statutes and protocols, all gratis and/or funded outreach projects must be approved. Commissioners shall submit all outreach service project proposals to the Executive Committee for approval. Commissioners shall execute other duties as outlined in Commissioner Outreach by County duties. Commissioners shall deliver x-number of projects in each of their 2 adopted counties, as agreed upon in today’s discussion, before the end of the 2021 calendar year. Commissioners shall visually document all projects, to be featured on the Music Commission Facebook page and/or website. Commissioners shall submit a brief one-page Executive Summary of each project to the Executive Committee.

IX. Commission support of the state’s music industry during the COVID-19 pandemic and with recovery readiness : Frouge, Melissa Sanchez, Executive Director Intertribal Ceremonial Office, Department of Tourism

a. Reference materials

i. COVID-Related Resources for Artists and Arts Organizations ~ New Mexico Arts

ii. Save Our Stages Act ~ National Independent Venue Association

iii. Peer-to-Peer Workshops ~ Creative Capital

iv. NM Covid-19: Artists Resources, Support & Updates ~ Commissioner Frouge

v. COVID Safe Certified Training Program (currently does not include training for performance venues or events)

b. Discuss : Brainstorm and discuss ways in which the Music Commission may support the state’s music industry during/following the pandemic. Formulate a list of ideas; the Secretary shall record the list.

c. Deliverable : Each committee shall meet to discuss the list of ideas compiled today, brainstorm further, and provide fleshed out suggestions to the Executive Committee by 15 February 2021

X. 2021 Open Meetings Act resolution : Moander introduction, Medina ACTION by roll call vote

a. Review : 2021 Open Meetings Act resolution

b. Vote : Accept the 2021 Open Meetings Act Resolution

XI. Music Commission Foundation update : Schwartz

XII. Adjournment : Medina

 

2021 Music Commission Regular Meetings

Tuesday 13 April, 13 July, 12 October 1:00pm—3:00pm mst via Zoom until further notice

2021 meeting calendar

 

       

 

Categories
Uncategorized

Zoom Voting Procedure

Music Commission Voting by Zoom

In that this is the first meeting of a newly-appointed Music Commission and the first ever Music Commission meeting by Zoom, rules of order for voting are being modified to accommodate the online forum.

General Considerations

As per direction of the Attorney General’s Office and as a general rule for all online meetings, commissioners must identify themselves each time they speak during an online meeting by saying: “This is commissioner {last name}” followed by what it is you wish to say.

Only Governor-appointed commissioners may vote during commission meetings.

According to the commission’s bylaws, commissioners may vote only when a quorum of commissioners is formed. Quorum is formed when seven (7) or more commissioners are present.

Items requiring a vote are identified as ACTION items in the agenda.

Modified Parliamentary Procedure for online voting

1. Invitation. Chair Medina: “Do I hear a motion to _____?”

2. Motion. A commissioner wishing to make a motion will say: “This is commissioner {last name}. I move to _____.”

3. Second. Another commissioner wishing to second the motion will say: “This is commissioner {last name}. I second the motion.”

4. Confirmation. Chair Medina: “It is moved and seconded that the Music Commission _____.”

5. Discussion. Chair Medina: “Is there any discussion?”

  • In the event commissioners wish to discuss. Any commissioner wishing to discuss will say: “This is commissioner {last name}” and then state your concerns, suggestions, etc. To end discussion, Medina will ask: “Are you ready for the question?” If commissioner(s) wish to continue discussion, they may do so at this time. Chair Medina will pause for a few seconds to verify that no commissioner intends to speak further and will proceed with the vote.
  • In the event commissioners do not wish to discuss. Chair Medina will pause for a few seconds to verify that no commissioner intends to speak and will ask: “Are you ready for the question?”

6. Vote. Chair Medina: “The question is on the adoption of the motion that _____. When your name is called, those in favor say ‘Yea’, those opposed say ‘Nay’, those abstaining say ‘Abstain’.” Secretary Ponce will call each commissioner’s name. When called, each commissioner will say: “This is Commissioner {last name} voting yea/nay/abstain.”

7. Closure. Chair Medina: “The ayes have it, the motion carries, and _____ is approved” (indicating the effect of the vote, such as ‘the agenda is approved’) or “The nays have it and the motion fails.”

Categories
Uncategorized

Zoom Test

New Mexico Music Commission
Regular Meeting Zoom Test
9 November 2020
11:00am

Documents

Technical

  • Webinar status
  • Upgrade commissioners and guest speakers to panelist status, verify names are correct on screen.
  • Verify attendees won’t have sound and video rights
  • There is no waiting room
  • Verify people can’t enter room before host
  • Presets for screen view: all panelists, commissioners only, speaker only
  • Screen share
  • Mute/unmute
  • Managing discussion re: mute/unmute sound
  • Simulcast to Facebook

Let’s agree now the meeting will start no later than 1:05pm.

Questions

  • What time will we open the room prior to the start of the meeting? 30 minutes
  • How will a panelist indicate they want to comment and/or ask a question of the person speaking?
  • Attorney Gen’s office advises all voting is to be done by roll call vote. This means the Secretary will call each commissioners’ name, to which each commissioner will identify themselves and respond yea, nay, abstain. What is the simplest way to manage muting/unmuting sound during voting?
  • In other private sector Zoom meetings I’ve managed and/or participated in, I’ve noticed the quality of the signal improves when everyone leaves their video muted except when they’re talking. This is of course to get the best sound quality possible for music performances and lessons. It may not be necessary for a talk meeting. That said, should we suggest this to everyone at the start of the meeting?
  • Those of us involved in running the meeting, how shall we best communicate with each other before/during the meeting outside of the actual Zoom meeting?
  • Other questions?

Action Items

  • Thomas: Send email w Zoom link & invite speakers to log in early to check connection, video/audio quality, verify panelist status, screen share, etc.
  • Mute sound for all upon entering room.
  • Open the room before start of meeting.
  • Michelle: Run the NMMC intro powerpoint (auto-timed, auto-repeat) when room opens and until mtg starts.
  • Upgrade commissioners and invited speakers to panelist status, if mtg is regular Zoom.
  • Unmute/mute sound for current speaker during meeting.
  • Manage people arriving late once the meeting starts.
  • Inform Carlos all commissioners are logged in.
  • Carlos: In the event the commission has not reached quorum (7 commissioners in attendance) by 1:05pm, rearrange the agenda to move ACTION items later in the meeting.
  • Notify Carlos as each commissioner arrives after start of meeting.
  • Inform Carlos all guest speakers have logged in prior to start of meeting.
  • Carlos: In the event a guest speaker has not arrived, rearrange the agenda to move the item pertaining to that speaker later in the meeting, or strike the agenda item if the speaker never shows.
  • Notify Carlos as each guest speaker arrives after start of meeting.
Categories
events news press releases

Public Notice

STATE OF NEW MEXICO
MUSIC COMMISSION

REGULAR MEETING
Tuesday 10 November 2020
1:00 pm

The New Mexico Music Commission will hold a regular meeting Tuesday 10 November 2020 1:00 pm to 3:00 pm. In light of the Governor’s Executive Order 2020-004, declaring a state of public health emergency and directing agencies to take necessary precautions to mitigate the transmission of COVID-19, the Music Commission has decided to hold the 10 November 2020 meeting via videoconference. The meeting is open to the public.

Please contact Music Commission Administrator Thomas Goodrich by email (preferred) or by phone 505-827-6454 to request a link to the Zoom webinar. You may participate with a computer or by phone.

If you are an individual with a disability who needs a reader, amplifier, qualified signed language interpreter, or any other form of auxiliary aid or service to attend or participate in the meeting, or both please contact the New Mexico Relay Network at 1-800-659-1779 or the New Mexico Music Commission via email (preferred) or by phone 505-827-6454 at least ten (10) days prior to the meeting date or as soon as possible. Public documents, including the agenda and meeting minutes, can be provided in various accessible formats. Please contact the New Mexico Music Commission if a summary or other type of accessible format is needed.

A preliminary copy of the meeting agenda is available here. A copy of the finalized agenda will be available at least 72 hours prior to the meeting. Public documents, including the agenda and minutes, can be provided in various accessible formats. Copies of the finalized agenda may be obtained at NMmusic.org (preferred), nmarts.org, NMculture.org, by email, or by phone 505-827-6454.

Categories
Uncategorized

Secretary

State of New Mexico
Music Commission

Office of SECRETARY

As per the NMMC bylaws, a Secretary and shall be elected at the annual meeting in January by a majority vote of the Commission members present.

Duties

The Secretary shall:

  • take office at the annual meeting at which they are elected
  • call the roll at each Commission meeting
  • cause the minutes of each meeting to be kept
  • submit draft meeting notes (Word doc by email) to the Administrator at the close of each meeting
  • serve on the Executive Committee
  • perform the duties of Secretary for the Executive Committee; responsibilities are listed here.

Oversight

The Commission may, by a two-thirds majority vote at any regular meeting, remove the Secretary from that office where such action is, in its judgment, in the best interests of the Commission.

The Chair may fill a vacancy in the office of the Secretary by appointment until the next regular meeting of the Commission.

Categories
Uncategorized

Vice-Chair

State of New Mexico
Music Commission

Office of VICE-CHAIR

As per the NMMC bylaws, a Vice-Chair and shall be elected at the annual meeting in January by a majority vote of the Commission members present.

Duties

The Vice-Chair shall:

  • in the event of the absence or incapacity of the Chair, exercise all powers and duties of the Chair during such absence or incapacity
  • serve on the Executive Committee
  • in the event of the absence of the Executive Committee Chair, exercise all powers and duties of the Executive Committee Chair during such absence or incapacity.

Oversight

The Commission may, by a two-thirds majority of the Commissioners present at a regular meeting of the Commission, recommend to the Governor that the Commission Vice-Chair be removed from office when, in the judgment of such two-thirds majority, the Vice Chair has committed nonfeasance (failure to act when there is a duty), misfeasance (negligence), or malfeasance (performance that was improper or illegal).