State of New Mexico
Music Commission
Committee Chair Responsibilities
The committee chair’s responsibilities include, but are not limited to:
- With the assistance of the committee Secretary, schedule dates, times, and location for committee meetings ~ per COVID health orders, all meetings will take place by Zoom until further notice
- Ensure meeting are called and held in accordance with commission bylaws and State statutes
- Ensure a quorum or rolling quorum of commissioners is never formed during committee meetings or while conducting committee business
- With the assistance of the committee Secretary and in consultation with committee members, establish and confirm an agenda for each meeting
- Officiate and conduct meetings, facilitate discussion and brainstorming, encourage equal participation of all committee members
- Be aware of the wider context in which the committee operates and, in particular, relate its business to the commission’s mission and duties
- Provide leadership and ensure committee members are aware of their obligations and that the committee complies with its responsibilities
- Ensure there is sufficient time during the meeting to fully discuss agenda items
- Ensure that discussion on agenda items is on topic, productive, and professional
- With the assistance of the committee Secretary, ensure all documents generated by the committee are complete and accurate, retained, included, and reviewed at the next meeting